How to Make Bullet Point Automatic Again

Automatic Numbering in Microsoft Word

What You Will Learn

After completing this lesson, you volition be able to:

Other Chapters Related to Topics Covered in this Lesson

Boosted Written (and Web) Resources

	Discussion'due south Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in alphabetic character size) - Reading this is vital to anyone attempting to utilise automatic numbering or bullets in a police force office setting or other places where the documents are likely to be reused or heavily edited. Run across too How to Create a Template with a downloadable template with way-based numbering. I strongly recommend that y'all read both of these before doing anything with the contents of this chapter.
	OutlineNumbering by Shauna Kelly, MVP (This is sort of a Cliff Notes™ edition of John McGhie's article with lots of graphics and examples.)
	How to Control Bullets in Microsoft Word by Shauna Kelly, MVP. Bullets and numbering are very much related in Discussion.
	Microsoft Knowledge Base Article — General Data Well-nigh Bullets and Numbering — http://support.microsoft.com/support/kb/articles/Q159/nine/43.asp http://support.microsoft.com/back up/kb/articles/Q212/3/76.ASP
	Number Alignment by Suzanne Barnhill, MVP
	Word for Police Firms by Payne Consulting Group:
	How to number headings and figures in Appendices by Shawna Kelly
	How to Remove Manually-Typed Numbering from a Document (VBA solution on MVP website)
	Numbering FAQ on MVP Website.
	Methods for Restarting List Numbering by Margaret Aldis
	Create a numbered list using SEQuence fields past Dave Rado, MVP, et al.
	Reverse-numbered lists past Greg Maxey, MVP
	Converting Automatic Numbering to Manual Numbering by Allen Wyatt
	Numbering Conundrums and variations past Cindy Meister, MVP (spider web annal)
	Using a-z numbering - After z use aa, ab, ac instead of aa, bb, cc.
	Numbering Alignment by Suzanne Barnhill, MVP
	How to find out the number, or list level, or outline level, that is applied to a listing-numbered paragraphs, using VBA
	How to Number Headings and Figures in Appendices by Shauna Kelly, MVP
	Automatic Numbering in Word by Bob Blacksberg in Woody's Office Watch More on Paragraph Numbering,  Word Automatic Numbering (continued), More Word Numbering, Restarting AutoNumber Sequences, More than Numbering Intricacies,
	How to have more than nine levels for outline numbering - non like shooting fish in a barrel!
	Continuation headings and other artistic employ of fields in tables by Peter Jamieson
	Line Numbering in Word
	Microsoft Word 2010 Bible past Herb Tyson, MVP

Numbering Macro Packages

Page Numbering is not covered in this chapter (CK note)

This folio last edited by Charles Kenyon on Tuesday 01 March 2022

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Numbering Overview

Law firms employ numbered lists daily to prepare contracts, pleadings, letters and memos. Discussion makes activating and customizing numbering fairly straightforward. You can create elementary numbered lists, such as A, B, C and 1, two, 3. You can also customize these lists to setup specific numbering styles for your house and practice group. Multilevel lists such as I, A, one are handled through Word's Outline Numbering feature, which is explained later in this chapter. Many firms rely on outline numbered lists to draw upwardly contracts and pleadings. Like numbered lists, outline numbered lists can exist customized.

CK Annotation: Discussion 2007 - 2013 interface has an different automatic numbering scheme which I accept been told is much less discipline to corruption. Microsoft Give-and-take 2010 Bible by Herb Tyson, MVP. However numbering is nonetheless very imperfect in these later versions. I still recommend following Shauna Kelly's footstep-past-footstep instructions (see above) if setting up numbering in a template or in a document probable to be heavily edited. If you start without doing this and finish up with "spaghetti numbering," fixing information technology will be a very large chore!

Tip  Microsoft strongly recommends that you link your numbering to styles. The importance of this will be very apparent during the Outline Numbered section. Likewise, there is more information on the importance of styles when working with numbering in the Styles chapter. CK Note: I strongly recommend reading the following article. Information technology may save your sanity (or at least your job). See Word's Numbering Explained by John McGhie. Somewhat easier reading and nonetheless very useful are Shauna Kelly's manufactures (run into above) on outline numbering and bullets. This chapter (web page) takes you through how numbering is supposed to work in Word and the various controls. It is useful, but primarily on SEQ fields and simple numbered lists and also as reference showing the menus, dialogs and controls and going through the concepts for outline numbering. To really set up outline numbering that works, refer to the Kelly and McGhie articles.

Automated Numbered Lists

1 of the easiest ways to begin applying numbers is past starting to type a numbered list. Give-and-take recognizes that y'all are creating a listing and responds appropriately by converting text that y'all type into numbered items. The number scheme, delimiter characters that marking the beginning or cease of a unit of data and formatting are all based on what you take typed.

Note  Word does not convert typing to an automatic numbered list if the AutoFormat option is not activated. From the Tools menu, choose AutoCorrect. Select the AutoFormat Every bit You Type tab, and cheque the choice for Automated numbered lists.

Practice: Utilize Automatic Numbers

1. Create a new blank document.
2. Blazon the number 1 on the first line, followed by a catamenia, so printing the SPACEBAR or the TAB key.
3. Type some text and press ENTER. Discussion converts the manually typed number into an auto number and adds the next sequential number to the beginning of your new paragraph.
4. Press BACKSPACE to remove the automatic number.

If you beginning to blazon in what appears to exist a numbered listing, Word formats your manually typed "numbers" to an automatic numbered list. The main benefit of this option is that you exercise not need to click whatsoever button to outset numbering and you tin can cull your numbering style also. For example, if you lot type "(a) some text" and press Enter, it starts numbering using the "(a)" format.

Unintentional Results with Automatic Numbering

Some drawbacks to this feature are that y'all lose a little control when you are typing. Discussion formats for you and some users exercise not like this. Also, on certain items, you will get a number when you do non expect or demand i. For example, yous have an attorney whose proper name begins with an initial (A. George Smith). When you type the proper noun and press ENTER, the showtime initial "A." converts to an automatic number.

Exercise: Unintentionally Apply Automatic Numbers

1. On a blank line, type A. George Smith.
2. Press ENTER. The name A. George Smith is converted to an automated number and the side by side sequential number (B) is placed on the next line.
3. From the Edit card, cull Undo (or CTRL+Z). This will undo the automatic numbering formatting.

Simple Numbered Lists

If the listing you want is as simple as "1", "2", "3", you'll capeesh how like shooting fish in a barrel information technology is to apply this type of numbering in legal documents. Simple numbered lists are different in Word 2000 than they were in Word 97. In Give-and-take 2000, the default for fifty-fifty the most basic list is multi-level. For case, if yous number an item and printing Enter and then printing the TAB fundamental, Word automatically formats this number as the second level in an outline numbered list format. Unmarried and multi-level numbering are explained later in this chapter.

Applying Bones Number Format

The fastest way to get numbers into your certificate is to click the Numbering button on the Formatting toolbar. This button gives you either Word's default numbering scheme in your certificate (i, 2, 3) or the final numbering scheme used during this session of Give-and-take. Discussion's default numbers are Arabic numerals followed past a flow.

You can likewise apply numbers past using a menu control. From the Format menu, choose Bullets and Numbering. There are different advantages to both. The post-obit exercises bear witness how to use each method to applying bones numbers to a listing.

Exercise: Utilise the Numbering Toolbar Push

1. Click the Numbering push button on the Formatting toolbar. An automatic number appears.
2. Blazon some text and press ENTER.
3. Blazon several additional items pressing ENTER after each item. You now have a numbered list in your document.
4. Press ENTER twice to plough off numbering.
5. Click the Numbering button to continue with the adjacent sequential number in the list.
6. Select the list that you merely typed.
7. Click the Numbering button to plow off numbering.
8. Click the Numbering push again to turn numbering back on. The Numbering toolbar button acts equally a toggle.
9. Turn off Numbering and get out the certificate open up for the next exercise.

If you need more numbering options, you tin apply a carte command to cull unlike number formats such as A, B, C.

The numbered tab contains seven default gallery positions for numbers, each of which can be customized.

Practice: Apply the Menu Control To Employ Basic Numbering

1. Select the list from the previous practise. It should contain items without numbers applied.
2. From the Format carte du jour, choose Bullets and Numbering, and select the Numbered tab.
3. Select the number format that you want and click OK.
4. Close the document without saving.

Turning Off Numbering

You may want to start and stop numbering while y'all are creating your listing. The numbering push acts every bit a toggle, which means information technology is used to turn on and off the numbering. All you have to do is click within the paragraph where you desire to turn numbering on or off and click the Numbering button.

To terminate Word from numbering additional paragraphs:

Warning  Some people like to use BACKSPACE to remove numbering. This method does remove the number just leaves the cursor indented to whichever level you happened to be in, particularly in Outline Numbered paragraphs. The two methods mentioned in a higher place will remove the number and restore your cursor to the left margin.

Continue the Numbered Listing

In a legal certificate, it's rare for every paragraph in the document to be numbered. Usually, you alter between numbered paragraphs and non-numbered (plain) paragraphs of text. When Word sees you switching between these types of formats, information technology usually tries to help by restarting your numbered list back at "1" (or the first value of your list, such as "A"). There are a few different ways to brand the number follow the last number of your paragraphs. In Word, this is chosen Continue from Previous List.

Practice: Keep from Previous List

1. Create a new document.
2. Click the Numbering push button.
3. Type Send Fax and press ENTER.
4. Type File Motion and press ENTER.
5. Type Call Opposing Counsel and press ENTER. Now you'll add text without numbers.
6. Click the Numbering button to turn off numbers.
7. Blazon John Smith 555-1234 and printing ENTER.
8. Type In the part from 12-3pm and press ENTER. You are now gear up to add more numbered items to the document.
9. Click the Numbering button to turn on numbering. Annotation that Word restarts your numbering dorsum to "1".
10. From the Format menu, choose Bullets and Numbering. The Format Numbering dialog box displays.
11. Choose Go on previous list (at the lesser of the dialog box).
12. Click OK. Your number should change from a "1" to a "4".

Restart Numbering

You lot can use the same technique to restart a numbered list back at the first number equally y'all did to continue with the previous list. In the Bullets and Numbering dialog box, choose Restart numbering, and so click OK.

Lining Upwardly Non-Numbered Text With a Line Break

If you desire to add more lines of text under the starting time line of a numbered paragraph and y'all would like to line the text upwardly, one solution is to insert a line interruption. A line break gives y'all a new line without a new paragraph. In WordPerfect, this is called a soft render. To get a line break, press SHIFT+ENTER.

Practice: Insert a Line Break Afterwards a Numbered Listing

1. In a new certificate, click the Numbering button on the Formatting toolbar.
2. Type Gauge and press ENTER.
3. Blazon Jury and press ENTER.
4. Click the mouse after the give-and-take Judge.
5. Press SHIFT+ENTER. The new line of text is aligned nether the text but without a number.

Customizing Numbering

When you choose a numbering format or use Discussion's default, it not only provides you with numbering settings (1,2,iii or A,B,C, etc), yous also receive other formatting as well such equally indents and tabs. In club to satisfy different user'south styles of numbering, yous may need to customize the listing accordingly. You are probably improve off using the Define New MultiLevel List dialog equally described in How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly.  Here is the dialog Word ribbon versions provide for customizing a flat listing:

Here is the dialog in the earlier menu versions.

Word provides numerous formatting options for numbered lists. Withal they removed the command over indents in the Ribbon versions.

Note  Most of the formatting to numbered lists needs to be done from within the Bullets & Numbering dialog box. Otherwise, any change yous make volition only apply to the 1 paragraph instead of the unabridged listing. The following tabular array describes each of the items in the Customize dialog box and the office of each feature.

Field Choice	Description
Number Format	Allows you to add together text and punctuation to your number. For case, you can add parenthesis around the number or add together a period. Even add the discussion INTERROGATORY if you want.
Number Style	Choose number formats such as 1, 2, 3 or I, II, III.
First At	Determines what value the list should starting time at. For case, this certificate may be an annex to some other document and should start numbering at 25.
Number Position	This affects how numbers line upward in a certificate, whether they are right, left, or middle aligned. For case, you may want decimals to align for lists with double-digit numbering and thus would cull Right alignment. Settings in this area do not affect the text however. This is not available in the Ribbon versions.
Aligned At	This setting defines how far from the left margin the number should be aligned. This is like to Commencement Line Indent formatting.This is non bachelor in the Ribbon versions.
Text Position	This setting is where you specify where y'all desire the text on all subsequent lines to marshal (using the left margin). This feature is similar to a Hanging Indent.This is not available in the Ribbon versions.

For changes to the last three items in Ribbon versions of Give-and-take, utilise the Define New MultiLevel List dialog equally described in How to create numbered headings or outline numbering in Ribbon Versions of Word by Shauna Kelly.

Do: Change Indents

1. Create a new document.
2. Type =RAND() and press ENTER to put three paragraphs of random text into the document.
3. Select all of the text. To do this quickly, yous tin use the keyboard shortcut CTRL+A.
4. Click the Numbering button. Detect that the number appears at the margin and the text is aligned at 0.25 inches.

Note  Make sure that your cursor is positioned inside at least one numbered paragraph. Information technology is not necessary to have all paragraphs selected for the adjacent pace.

5. From the Format carte du jour, choose Bullets and Numbering. The Bullets and Numbering dialog box displays.
6. Click Customize.
7. In the Number position section, set Aligned at to 0.5. You tin can either type 0.5 or increment the number in the spin box by using the upward arrow.
8. Under Text position, blazon 0 in the Indent at section.
9. Click OK to apply the changes made to your numbered list.

The number is now indented and the paragraph text wraps to the margin.

Note  When you customize a number scheme, Discussion replaces the original numbering scheme in the Numbered tab of the Bullets and Numbering dialog box. To return to Word's default numbering schemes, click Reset.

Outline (Multi Level) Numbering

Understanding outline numbering and how outline numbering interacts with styles is crucial to your success in using Word with legal documents. I recommend using the Ascertain New MultiLevel List dialog as described in How to create numbered headings or outline numbering in Ribbon Versions of Give-and-take by Shauna Kelly Basic outline numbering can be handled much the same way as bullets and numbering. Seven default outline numbered lists come with Discussion. 3 of the lists format the paragraphs with outline numbers. These lists are in the peak row of the dialog box. The remaining four format the paragraphs with outline numbers and apply heading styles to the paragraphs and tin exist found in the bottom row.

To select outline numbering without changing the formatting of the paragraph, make sure that you select an outline numbered list that is not linked to the Heading Styles feature. Microsoft strongly recommends using numbering that is linked to styles. For more than information on using styles in Word, see the Styles chapter.

The 7 schemes displayed are in a gallery with each numbering scheme occupying a gallery position.

Word includes seven default outline-numbering styles. These have changed over the years.

Applying Outline Numbers

In Word 97, outline numbering will not use automatically as you type. Yous apply outline numbering from the Format menu past choosing Bullets and Numbering and then selecting the Outline Numbered tab.

In Word 2000, when you brainstorm a numbered list, it is an Outline Numbered list by default. Therefore, yous do not need to get into the Bullets & Numbering command unless you plan on changing the default scheme.

If you lot know in advance that y'all demand outline numbering for your paragraphs, y'all will want to choose the correct format from the Bullets and Numbering dialog box. Applying ane of the preset formats to a paragraph or paragraphs that are already bulleted or numbered applies it to the entire listing. There is a specific tab for outline numbers — the Outlined Numbered tab.

Once outline numbers are applied to paragraphs, use the TAB key, or the Increase or Subtract Indent toolbar buttons to advance to unlike levels inside the outline numbered style.

Practice: Apply Outline Numbers in Word 97

1. Create a new document.
2. From the Format menu, cull Bullets and Numbering.
3. Select the Outline Numbered tab.
4. Select an choice from the top row of the seven gallery positions.
5. Click OK.
6. Type text and press ENTER. A new number should appear.
7. To move to the side by side outline numbered level, press TAB.
8. Type additional text and press ENTER. Word continues in the same level equally the terminal detail you typed.
9. Printing TAB once more to motility to level 3.
10. Type more text and printing ENTER.
11. Press SHIFT+TAB to motility to the previous level.

You can use the Increase and Subtract Indent buttons to move to different outline levels as well.

Note  If TAB and SHIFT+TAB do not work for changing the indents for outline numbering, you probably have the option Tabs and Backspace set left Indent turned off. To change this setting, from the Tools carte du jour, choose Options. Select the Edit tab and check the option Tabs and backspace prepare left indent. As an alternative to turning this selection on, you tin can instead apply ALT+SHIFT+LEFT ARROW or RIGHT Pointer to increase or decrease outline numbering.

Practice: Apply Outline Numbers in Word 2000

1. Create a new document.
2. Click the Numbering push to outset Outline numbering. Your first level number should appear.
3. Type some text and press ENTER.
4. To motion to the next outline numbered level, press TAB.
5. Type additional text and press ENTER. Word continues in the same level as the last detail you typed.
6. Press TAB again to movement to level 3.
7. Blazon more text and press ENTER.
8. Press SHIFT+TAB to movement to the previous level.

To choose a different numbering scheme, you will demand to go into the Bullets & Numbering dialog box.

Unexpected Results With Applying Outline Numbers in Word 2000

Since Discussion 2000 applies outline numbering by default, as you press TAB or SHIFT+TAB in a numbered list, you are moved to the next or previous outline level. If you are in a numbered list that has outline numbering generated by the method described in the previous practice, when you choose Bullets and Numbering from the Format card (or alternating-click a portion of the numbered list), the Numbered tab appears on the Bullets and Numbering dialog box. However, if you start select the entire listing and choose Bullets and Numbering from the Format menu, the Outline Numbered tab from the Bullets and Numbering dialog box is selected.

Practice: View Bullets and Numbering Tab While Applying Outline Numbers

1. Click in 1 of the numbered lines from the previous practice.
2. Alternating-click the unmarried numbered detail and choose Bullets and Numbering from the shortcut menu. The Numbered tab is selected.
3. Click Cancel.
4. Select the entire numbered list.
5. Alternate-click the selected listing and choose Bullets and Numbering from the shortcut bill of fare. The Outline Numbered tab is selected.

To choose a different numbering scheme, you will need to go into the Bullets & Numbering dialog box.

Customize Outline Number Formats

You can use the Customize button to modify the outline numbered lists to your specifications. When you modify a list, it changes that placeholder'southward preset numbering format. This is how you relieve your customizations. Yous have seven presets and they are stored in the Registry key List Gallery Presets.

Tip  You lot can e'er reset your numbering formats back to Word's defaults by clicking on the Reset push button in the Bullets and Numbering dialog box. You will have to reset each numbering scheme individually.

You are able to customize the numbering scheme at any time: before, during or later you apply it. You tin can customize all nine heading levels or only the levels you are planning to utilise. Some fields in the Customize dialog box are the same as the Numbered List Customize dialog box. The fields unique to Outline Numbers are:

Field	Description
Level	Select which level yous want to customize before you brand any customizations.
Previous Level Number	Word will include the number from the previous level in the numbering scheme.
Font	Click Font to make changes to the font formatting of the number.

Table 2 — Unique customization options to Outline Numbering.

I recommend using the Define New MultiLevel List dialog as described in How to create numbered headings or outline numbering in Ribbon Versions of Discussion by Shauna Kelly.

Field	Description
More than (Less)	This button toggles and either expands to show boosted features in the dialog box, or contracts to evidence less options.
Link level to style	Adhere a formatting fashion to a specific level of a numbering scheme not only to apply numbers, but to format text every bit well.
Follow number with	Specify whether a TAB, space or zilch should follow your number.
Legal style numbering	This setting allows you to ready numbering formats that employ Roman and Arabic numerals together in the same listing. For example, Commodity Three changes to Commodity 3.

Table 3 — Options bachelor by clicking the More button.

CK Note: I strongly advise attaching your numbering levels to styles for all levels at i fourth dimension. See the articles by John McGhie and Shauna Kelly listed above. McGhie's article explains the why of this, the Kelly Article gives footstep-by-stride instructions.

Exercise: Customize Outline Numbering

1. Create a new document.
2. From the Format menu, cull Bullets and Numbering.
3. Select the Outline Numbered tab.
4. Select the 2nd selection on the height row. The default is 1, 1.one, 1.1.1, etc.
5. Click Customize. Level 1 should be selected. If not, select level i from the Level surface area. Figure iv shows the Customize Outline Numbered Listing that is used to change number formatting, such equally indents, tabs, and numbering styles.
6. In the Number format field, type Article before the number that appears in the box.

Alert  Practice not delete the number that appears in the Number Format box. If you practice so accidentally, select a number fashion from the Number Mode drib-down list to put it back. If the Overtype feature is active, this volition cause the number to be easily deleted.

7. From the Number mode list, select I, Ii, III.
8. Select ii from the Level list.
9. Click More.
10. Check the box adjacent to Legal style numbering and I.1 volition alter to 1.1.
11. Select iii from the Level list.
12. From the Number style driblet-down list, select a, b, c.
13. In the Number format field, add and remove the necessary text to accept the format appear as (a).
14. Customize any level that you'd like and click OK to apply the numbering inside your document. Article I should appear within the certificate since you added the give-and-take commodity before level i through customization.
15. Blazon Introduction on a new line and printing ENTER.
16. Printing TAB to change to the next level in the outline.
17. Blazon Definitions and press ENTER.
18. Press TAB to motility to the next level (a).
19. Type Lessee and press ENTER.
20. Type Lessor and press ENTER.
21. Press SHIFT+TAB to move to the previous level (i.two).
22. Type additional text and press ENTER.
23. Printing SHIFT+TAB to move to the previous level (Article II).
24. Blazon additional text.
25. Leave this certificate open up for the adjacent do.

Utilize Aligned At and Indent At to set the indents if necessary.

Annotation  The number format 1.1, 1.ane.1, etc. uses the Previous Level button to ensure that each level changes when the highest level is inverse.

Tip  Outlined Numbered Lists requite you the option to use numbering and bullets in the aforementioned scheme. Select the detail level, and in the Number Mode field, whorl down and choose one of the bullet choices for that level.

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(this guide table of contents) ----- (MS Word New Users FAQ)

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Sharing Customizations

If you lot have created bully numbering schemes and would like to share them with another person, it is not an easy chore to re-create your schemes to another machine as the schemes are registry settings and difficult for the typical user to go to. If you open up a certificate with the scheme to be saved, it'south like shooting fish in a barrel to add and save the scheme for you to apply.

Practice: Share a Numbering Scheme with Someone Else

Send the document that contains the numbering scheme to some other person. If yous have received a document and you want to save the numbering scheme to your estimator, only open the document.

1. From the Format menu, choose Bullets and Numbering, and then select the advisable numbering tab.
2. Click Customize.
3. Click Cancel.
4. Click OK. This tricks Give-and-take into saving the numbering scheme into your estimator registry.

The next time you go into the Bullets and Numbering dialog box, the saved scheme appears every bit an item on either the Numbered tab or the Outline Numbered tab.

Note  Don't effort to understand the Registry. This is something that the typical user should non venture into, as inadvertent changes can cause serious problems with your computer.

Warning  Making even pocket-sized changes to an outline numbering scheme won't necessarily alter the initial position you've selected in the gallery, merely rather may create a new gallery position, overwriting an existing ane. Because of this problem, attaching numbering to styles is strongly recommended. This is covered in greater detail later in this chapter and in the chapter on Styles.

Warning (CK Annotation) To share a numbering scheme with another person or take it work for you over a long period of time or on a different computer, your numbering must exist combined with styles (every bit set forth below). Failure to practise this can result in what has been chosen "spaghetti numbering" and corrupted documents. See Word's Numbering Explained by John McGhie, MVP - comprehensive and not pretty (Downloadable pdf file in letter of the alphabet size) - Reading this is vital to anyone attempting to use automatic numbering or bullets in a police force office setting or other places where the documents are likely to be reused or heavily edited. Come across besides How to Create a Template with a downloadable template with style-based numbering.

Combine Numbering With Styles

Outline Numbering becomes much more powerful when y'all attach styles to each level. Styles provide the text formatting while outline numbering provides the numbering format. Together, yous tin salve yourself a great deal of fourth dimension.

For example, you would like to have your showtime level of numbering to be Bold and Centered. In the previous department, you experienced that when y'all used Outline Numbering alone, you lot had to format each paragraph individually to be centered. When you use styles, the centering takes identify automatically in one case you've divers the mode to exist centered.

Word comes with some default Outline Numbering schemes that already accept Styles attached only that doesn't mean y'all are simply express to those styles or those schemes. For more information on styles, run across the affiliate on Styles.

Practice: Use Styles with Numbering

1. Create a new document.
2. From the Format card, choose Bullets and Numbering, and then select the Outline Numbered tab.
3. Notice the lesser row of schemes. Beside each level y'all should see "Heading1", "Heading ii", etc. These are numbering templates with Give-and-take styles already fastened.

Notation  If you exercise not see the Heading styles, you may need to reset the scheme. Select each scheme and click Reset to restore Word'due south defaults.

4. Cull the start selection in the bottom row.
5. Click Customize. Observe in the Preview area, in that location is a mode listed abreast each level.
6. Expand the Customize dialog box by clicking More.
7. Customize whatsoever of the levels every bit you come across fit.
8. For each level, in that location is a "Link Level to Style" drib down list.

You can choose any mode you lot would like to use from this list.

Notation  You can merely use a fashion in one case in each Numbering scheme.

9. Click OK. The Commodity I paragraph number appears in your certificate, along with the formatting of Heading ane.
10. Type some text beside the number and press ENTER.
11. The new paragraph is formatted with Normal style in case you would similar to type a non-numbered paragraph of text.
12. Printing CTRL+ALT+2 to put the second level of numbering into the document.

Tip  You lot can use these shortcut keys, the numbering button or the Style dialog box in the Format menu to apply the right numbering level. You can also use numbering that is linked to heading styles by clicking the Style box drop-downwards arrow.

13. Type more than text and press ENTER. Notice the text formatting that applies along with the paragraph number.
14. CTRL+ALT+one will give yous another Level 1 heading/number. Type more text and press ENTER.
15. Go along until you have a variety of numbered paragraphs containing styles.
16. Close the document. You do non need to save.

For information on changing the format of your text, see the Using Styles chapter.

Tip  You can as well use ALT+SHIFT+LEFT ARROW and ALT+SHIFT+Right ARROW to promote and bench your outline levels, respectively. If these keyboard shortcuts don't work, try TAB and SHIFT+TAB.

Numbering Items Inside A Paragraph

If you need to utilise numbering inside a paragraph rather than to the unabridged paragraph, you lot utilise Give-and-take's ListNum feature. Using the ListNum feature will let you to take advantage of the numbering organisation y'all're currently using in your document (it volition utilize the ane you implemented most recently if you're non currently using a numbering organisation). The ListNum Field is bachelor in Give-and-take 97 and later and interacts with multi-level list numbering (which should be linked to styles as set forth here). Here is a brief explanation of differences between the ListNum field and the Seq field.

Practice: Number Items Within a Paragraph

1. Start a new blank document.
2. Type Delight include the following information with your application and press the SPACEBAR.
3. Press ALT+CTRL+L to insert the ListNum field.
4. To change the level of the ListNum field, select the number and printing the TAB key. Continue to printing TAB or SHIFT+TAB to increment or decrease the level of the field.

Note  If Tabs and Backspace Set Left Indent are turned off, press ALT+ SHIFT+Right pointer or ALT+SHIFT+Left arrow to change the level of the ListNum field.

5. Press the SPACEBAR after the number and type passport. Printing the SPACEBAR.
6. Press ALT+CTRL+50 to insert some other ListNum field.
7. Press the SPACEBAR after the number, type driver's license, and printing the SPACEBAR.
8. Press ALT+CTRL+L to insert some other ListNum field.
9. Press the SPACEBAR after the number and blazon law caste.
10. Close the document. You exercise not demand to salvage.

You may wonder whether typing ane, 2, and three would be easier than using the ListNum field. Although doing that may be easier initially, the value of using the ListNum field becomes apparent when y'all cut and paste. When a paragraph contains multiple numbered items that you move or delete, Give-and-take automatically updates the ListNum fields. Using ListNum fields assures you of authentic numbering within a paragraph throughout the document.

Tip  If yous would like to create a numbered listing that is not attached to the current numbering scheme in your document, you tin use the SEQ field to insert numbers. This is discussed virtually the stop of this affiliate.

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Common Legal Customizations

CK Annotation: I take separated legal customizations from Troubleshooting because I think they are split up concepts. These were combined in the original chapter on numbering. Customizations explored are:

As you can see, Give-and-take provides numerous options for formatting an outline numbered list. There are a few additional things that constabulary firms typically want to practice that are covered in this section.

Centering Text Under the Number

A very common numbering scheme involves the first level of the numbering scheme to be centered, with the text nether it as shown in this example:

Article I.
Introduction

If yous try to ready up a numbering scheme to exercise this, you lot will notice that your number disappears when you lot printing ENTER to type the text or the text may seem off-center. The following do walks you through centering text beneath a number.

Practice: Center Text Below a Number

1. You should nonetheless accept the document open up from the terminal exercise.
2. Position your cursor in the first paragraph (Article I. Introduction)
3. From the Format bill of fare, choose Bullets and Numbering.
4. Select the Outline Numbered tab.
5. The second option from the top row should be selected.
6. Click Customize. Level i should exist selected.
7. Prepare the Number Position to exist Left.

Warning  Don't choose Middle in this instance, as only the number and not the paragraph volition be centered. This is one of the reasons the heading looks off-center.

8. The Aligned At position should exist 0.
9. The Indent At position should be 0.
10. In the More section of the dialog box, cull Nothing under Follow Number With.
11. Click OK. Your text volition look a little odd at present with Article I and Introduction not separated.
12. Press the Heart push button to centre the text.
13. Click in front of the word "Introduction" and printing SHIFT+ENTER. This volition move the text to the next line without turning off or giving a new paragraph number.
14. Follow Steps 12 and 13 on the Article 2 paragraph.
15. Keep the document open for the next exercise.

Styles with numbering would prevent you from having to center each paragraph.

Add Formatting to Text without Affecting Paragraph Number

If you want numbered headings to exist underlined, but do not want a line under the number, it can be difficult if you don't know how information technology works. This is because by default, the format of the number follows the format of the text that follows it. For example, let's say you want to underline a paragraph in a Heading ii style. Chances are information technology will await like this:

one.1  Definitions

when you expected it to look like this:

1.1Definitions

This formatting must exist washed through the Customization dialog box of Bullets & Numbering.

NoteImportant WORD 2000 Annotation In Word 2000, the underlining feature for outline numbered lists is turned off by default.

Practise: Remove Underline from the Paragraph Number

1. Select paragraph 1.1 Definitions.
2. Employ underline formatting past clicking the Underline toolbar button. Observe that the number also becomes formatted with the underline.
3. From the Format menu, choose Bullets and Numbering.
4. Select the Outline Numbered tab. The 2d option on the acme row of the gallery positions should be selected.
5. Click Customize.
6. Select Level 2.
7. Click Font. When the Format Font dialog box displays, everything is grayed out or unavailable.

Note  All of the controls in the dialog box are either blank or grayed out because past default, the font formatting of the number follows the font formatting of the text that comes after-unless you explicitly declare exceptions as in the adjacent pace.

8. Select None from the Underline drop-downwards listing. There is a big departure in leaving something blank and choosing None. Blank means that it volition follow the formatting of the text. None ensures that the number will never be underlined regardless of text formatting.
9. Click OK. The number is no longer underlined.

This formatting is changed on a level-by-level footing. You will need to customize each level of numbering that you desire to use.

Tip  Using the aforementioned logic for removing underlining from a number, you tin can brand the paragraph number assuming without having the text of the paragraph formatted as bold. In the Customize window of the Bullets and Numbering dialog box, choose the applicable level and click Font. Select Assuming, and click OK twice.

Include Plain Text on Same Line As Heading

(And Only Accept Heading Appear in the Table of Contents)

Discussion uses styles to create Tables of Contents. A common practice in police firms is to generate outline numbered styles that have bold or underlined heading text immediately followed by paragraph text on the same line. Because the paragraph is formatted with a way, Discussion tries to identify the entire paragraph in the Table of Contents.

I solution is to format the heading with the manner and follow information technology with a subconscious paragraph mark. You should format the text in the next paragraph with a style that is not included in the Table of Contents. A subconscious paragraph marker keeps the text together on 1 line when it is printed, even though it is really two separate paragraphs. The Table of Contents control picks up only those paragraphs with heading styles and places them into the Table of Contents.

Practice: Format Heading for TOC and Non-TOC Text on Same Line

1. Create a new bare document.
2. Type Agreement and press the SPACEBAR.
3. Format Understanding with Heading Mode 1 (y'all can press ALT+CTRL+1).
4. Press ENTER.
5. Type This should not be included in the TOC.
6. Make certain that y'all are viewing non-printing characters by clicking the Show/Hibernate push button on the toolbar (the button with on it). You should see paragraph marks next to the word Agreement if y'all are viewing these characters.
7. Select the paragraph marker that follows Agreement.
8. From the Format menu, choose Font. Check the option for Hidden and click OK.
9. Hibernate non-printing characters by clicking the Show/Hide push button on the toolbar.

When the document is printed, it appears every bit though the heading text for the TOC and the apparently text are on the same line.

Tip  You may want to change the color of the Hidden Paragraph Marking to make it more visual to other users that edit the certificate. CK Tip: You may fifty-fifty want to insert a comment to explain what is going on!

Sequence Fields for Numbering - CK Introductory Note

Microsoft Reference on Sequence Fields

Sequence fields are the beginning method that Word adult for automatic numbering and, in the words of John McGhie, the about robust. They are virtually unbreakable. Here is a link to the Microsoft Office reference page for them in Discussion 2010. Every bit far as I know, the syntax and the switches take remained unchanged since before Windows.

Create Sequence Fields for Interrogatories and More

A Sequence field tracks differently numbered lists within a document. Combining Sequence fields and AutoText entries give y'all a fast and easy fashion to insert Interrogatories, Requests for Product, and Requests for Access.

Practise: Use Sequence Fields

1. Type INTERROGATORY NO. followed by a space.
2. Printing CTRL+F9 to insert field characters.
3. Type SEQ Rog within the field characters.

Note  The "Rog" in this example is the proper noun of the Interrogatory numbering scheme. This name will keep this numbering scheme unique from any other schemes that may be running in the document. Encounter Tip below for more information.

1. Printing F9 to update the field. A number "i" should appear.
2. Select INTERROGATORY NO. 1, and printing ALT+F3 to create a new AutoText entry.
3. Type rog for the AutoText entry name, and click OK.
4. Blazon Request for ANSWER followed by a space.
5. Press CTRL+F9 to insert field characters.
6. Blazon SEQ Ans within the field characters.
7. Select Reply 1, and press ALT+F3 to create a new AutoText entry.
8. Type Ans for the AutoText entry proper noun, and click OK.
9. Type Ans and press F3. The next sequential number for an Answer appears.
10. Press ENTER and type rog and press F3. The side by side sequential Interrogatory appears.

To use the AutoText entry, merely type rog and press F3.

Tip  Follow the same steps (in a higher place) to create Asking for Production or Request for Admissions. The but difference would be in Step 3, y'all would alter the "rog" to "rpf" or "rfa". This will keep unique numbering schemes running in the same certificate. Therefore, you could have an Interrogatory No.1 equally well as Request for Production No.i. Keep in listen that if you cut, copy or paste sequence codes, you'll need to select them and press F9 to update the field codes. They do not update automatically.

Use Sequence Fields for Tickets and More

A Sequence field tracks differently numbered lists within a document. Using different sequence fields can give you the power to impress a number of tickets on a folio, make a stack of pages, cut the stack into tickets and have the tickets numbered sequentially.

Question:

I've been press tickets that require sequential numbering and take that working simply I have some issues that are bigger so my knowledge.

I accept a word document with a table of 6 exact cells on a full page table. In those cell areas I have been printing tickets with a list and a postal service merge and updating labels. I call to an excel list of 1-2000 and then I generate all the pages through the Finish and Merge option. This all works perfect. I get 2000 individually numbered tickets to print...withal...I so accept six tickets printed on a page of paper with ticket numbers i, 2, 3, iv, 5 ,6 and so the next page has 7,viii,9,10,11,12. This is fine but I then have to cut and stack these tickets in groups of six and at that point none of the numbering is sequential. The tickets are basically random.

Whatever suggestions on the best way to split the vi regions so that the top left region would exist i-335, then the middle top would exist 336-670, And then the top right would be 671-1005, then bottom left would exist 1006 - 1340, Then bottom middle would be 1341-1675, and then the terminal bottom right region would be 1676-2010?

Answer: Use Sequence Fields

1. Instead of a merge, use a page of labels with six SEQ fields set for different sequences and with an interval of 6. The first page would be your initial set of fields with numbering i, 35, 69, 103, 137, and 171.
2. The first field would exist { SEQ Ticket1 /r 1 /# "0000" }.
3. The 2d would be { SEQ Ticket2 /r 35 /# "0000" } so forth.

Remember  the { } braces for fields cannot be typed. They must exist inserted past Word. In Word 2007 and later using Insert > QuickParts > Field or Ctrl+F9. In Word 97-2004 use Insert > Field or Ctrl+F9.

4. Labels are Discussion Tables.
5. Create your first folio, what yous are using for a merge page at present. Use the six SEQ fields instead of the Mail Merge field.
6. Re-create the entire tabular array on the first page and paste information technology creating a second folio.
7. On the 2nd page press Alt+F9 to toggle display of field codes.
8. Change the fields to drop the /r switch, i.e.
   The offset field on the 2d page would be { SEQ Ticket1 /# "0000" }.
   The second would be { SEQ Ticket2 /# "0000" }
   and and so along.
9. Press Alt+F9 again to toggle back to field results.
10. Then re-create that page and paste until you have a total of 34 pages of tickets.
11. Press Ctrl+A to select the entire document and press F9 to update the fields.
    You should accept 2004 tickets numbered and then you can cut them in sequential stacks.
    That is, the top stack would be numbered 1-34, the 2nd stack numbered 35-68, and and then forth. Afterwards y'all cut them, yous tin put the commencement set up on top of the second, on acme of the third...
12. For larger numbers, increment the interval between each sequence and apply that number of pages. What I suggested is based on 34 pages of half-dozen so the interval is 34. For each additional folio of 6 you would increase that interval betwixt the starting numbers by one.

A like question arose except with x tickets per page and 500 tickets. The same analysis applies. Alternatives using Mail Merge are offered there that are easier but practise not provide for sequentially numbered stacks of tickets.

1. Figure the number of pages to become the separation between the sequences. 500 tickets / 10 per page = 50 pages.
2. That 50 is the value needed to separate the different sequences on each ticket.
3. The starting time page starts the sequences.
4. The following pages use those sequences but omit the starting number.

Note that Word uses SEQ fields when it inserts Captions.

Even- or Odd-numbered SEQ fields - skipping numbers - CK Note

The Sequence Field has no switch to alter the interval between numbers. Information technology is always the adjacent integer from the terminal 1 unless you lot are restarting the numbering. And so, if you want a sequence of odd (ane, 3, 5, 7,...) or fifty-fifty (two, 4, 6, 8, ...) numbers, how can you generate it using the SEQ field?

The answer is to use a pair of fields with one having the \h switch to hide that field and thus skip the number.

For an odd-numbered sequence for the MySeq identifier you would use the post-obit pair of fields:

{ SEQ MySeq }{ SEQ MySeq \h }

For an even-numbered sequence for the MySeq identifier y'all would use the post-obit pair of fields:

{ SEQ MySeq \h }{ SEQ MySeq }

The fields in the each pair will simply brandish 1 number, only volition use up two numbers in the sequence.

This thought from posts by Peter Jamieson and Greg Maxey on the Microsoft Part Answers Forum.

Using SEQ and other fields to display continuation headers in tables

Continuation headings and other creative use of fields in tables by Peter Jamieson

The Bookmark role of the syntax { SEQ Identifier [Bookmark ] [Switches ] } is optional and is when calculation Cross-Reference text as function of the SEQ field.

The Switches are also optional and are as follows:

\c

Repeats the closest preceding sequence number. This is useful for inserting chapter numbers in headers or footers.

\h

Hides the field result. Employ information technology to refer to a Seq field in a cross-reference without press the number. For example, you might want to refer to a numbered chapter simply non print the affiliate number. The \h switch doesn't hide the field issue if a Format (\*) switch is too present.

\northward

Inserts the next sequence number for the specified items. This is the default.

\r n

Resets the sequence number to the specified number n. For example, { SEQ effigy \r 3 } starts figure numbering at 3.

\s

Resets the sequence number at the heading level post-obit the "s". For example, { SEQ figure \s 2 } starts numbering at the Heading two way.

Troubleshooting

My changes to my List Number Mode don't stick

The post-obit screen shots are from Word 2010 but this applies to all versions of Word. (Hither is the same question and reply using Word 2003 screen shots.) This is CK's response to a question on the Microsoft Answers site.

Question: Why does Give-and-take 2010 still indent lists in blank documents based on Normal.dotm, even though I've modified the lists and styles in the Normal.dotm file?
The auto-indenting feature of bullets and lists has always frustrated me. EVERY fourth dimension you use a numbered or bulleted listing, you've got to set the indents. I want my lists to exist indented at the very left of the page, flush with the rest of the paragraphs. But no, Microsoft insists that yous want them indented by 0.63cm and hanging at 1.27cm (WHY 0.63? Why not 0.seven? Or 1.0cm? But that'due south a question for a different session.) (I know, information technology'due south because MS is American and all the same uses inches etc...)

So I spent some fourth dimension trying to effigy information technology out, playing with Normal.dotm and the various styles (List paragraph, List Number, List Bullet etc etc). And finally, when I've got Normal.dotm open (i.e. I'k editing that template file), I get my consequence: I apply a standard numbered list, and it comes up affluent left (i.e. not indented) and hanging at i.0cm (cos I don't utilise inches...) and with a tab stop applied at 1.0cm as well - funky stuff!

Pleased with myself (ever a fatal affair when the gods of calculating are around), I burn upwardly a bare document and press the numbered list button.

My middle sinks. Information technology'due south indented at 0.63, hanging at 1.27cm, no tab terminate. For crying out loud! Why does it work when I've got the actual Normal.dotm file open, but Non when it generates a new certificate BASED on Normal.dotm?

What am I missing, folks?

Response: First, the best style to do numbering is past tying it to styles, in particular to the heading styles.
How to create numbered headings or outline numbering in Discussion 2007 and Word 2010
When you apply a list using the buttons, you are non applying a way.  If you drop down the styles list, does it prove "List Number" every bit the style in utilize? On my computer it shows the same style I started with, i.east. Torso Text.  When you lot apply a list number style straight, from the Styles listing, do your changes to that style apply?

If not, the changes yous are making may not be sticking because of an Add-In or other problem with saving changes to normal.dotm. Every bit a short-term experiment, when yous take normal.dotm open type a phrase on the page like:
Kilroy was here!
Save it. Create a new certificate. Is your phrase in the new document? If it is, reopen normal.dotm and remove it! If information technology is not, you have something blocking your saving of normal.dotm or yous are opening the wrong normal.dotm.
Normal Template in Microsoft Give-and-take - How to Open

Here are some screen shots of the same text but with the insertion point (focus) in different spots. The first one is after but pressing on the numbering push button.

Note that the style remains "Torso Text" even though a number has been practical. Annotation besides the font and the indents in the ruler.

The 2d shot (below) has the insertion point in the second numbered paragraph, the one where the List Number style was practical.

Even though it looks similar I clicked on the numbering button at the superlative, I did not. I applied the list number manner. That mode has different indents and a different font. Those are the settings in the List Number Style.

Agreement Styles in Microsoft Word

Numbering in Microsoft Word is cleaved, sort of. Information technology has been for many years. (It is really better now than it has been.) By attaching it to Styles, you can tame it. This is not fair; it is not easy; but, it isn't rocket scientific discipline and it can be done.

Otherwise, that push at the top is for quick lists in documents that are not likely to exist edited and where you lot are OK with the defaults that Discussion picks for you.

Alter Automatic Numbers to Manual

While Automated Numbering is very useful, there are times when you may desire to freeze numbers. This cannot be easily undone, just the procedure is described here: Converting Automatic Numbering to Manual Numbering

No Tab Pick Setting

You may notice that when you are customizing an outline numbered list, you do not have an option to set the value of the Tab that follows the number. Y'all tin only choose whether a tab, space, or nothing follows the number.

Alert  You tin change the tab or remove it individually in each paragraph. BUT, each fourth dimension you brand a customization to your numbering scheme, the .25" tab volition reappear in all the paragraphs that are a role of the listing. This behavior occurs whether the numbering is tied to styles or non.

Note  Past default, Word follows the number with a tab that is set at 0.25" later on the number. If you gear up your Indent Position to be larger than the Number Position, this will control the position of the tab afterwards the number as well equally the text that follows it. But if you desire text to wrap dorsum to the margin, the default 0.25" tab volition announced. Nonetheless, using Styles with Numbering can make this a footling less abrasive. One time your certificate is complete, the last step should be to ready the tab and update the style. It will at least prevent you lot from having to alter each paragraph individually.

See also Troubleshooting

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